Requests and Forms

Space Request

Space Requests are required for any space assignment change or new assignment. Space requests are also highly encouraged when a new employee search posting is approved to proceed, this allows facilities to forecast and help manage space needs for prospective new employees before they are hired.   All requests are reviewed by facilities, may include space audits, and are required to be reviewed and approved by the University Space Planning Committee (SPC).  Please see the Space Assignment Policy for more information.  All requests must be received by the 1st of the month for inclusion in that month's SPC meeting. 
*Exception - If the request is to relocate or exchange work space within a department or stem as a one to one swap with minimal to no renovations required please complete the Employee Relocation Request as a first step and wait for facilities to contact you before completing a Space Request.

Project Request

Project Request
Once a Space Request is approved by the Space Committee a Project Request must be submitted to initiate any space modifications or construction that may be required to utilize approved space assignments.  Project requests are also required for any requested improvements or infrastructure modifications needed in currently assigned space. Additionally, Project Requests may be used for budgeting future work, new hire needs, feasibility studies, capital projects, etc.  Please contact Facilities with any questions.

Lab Planning Information Form

The Lab Planning Information Form may be used in tandem with either Space or Project Requests or both.  This form should be used as soon as a new lab or research need is identified, this can be associated with either a new or existing employee.  This form is critical for evaluating prospective hires prior to SPC approvals, as well as planning for new construction.  This form is required for both Facilities and EH&S to appropriately evaluate and manage space and project requests.


 

Vacated Space Closeout Form

The Laboratory Closeout and Exit Inspection Form is required by both Facilities and EH&S when laboratory space is vacated.
 

Furniture Request

The Furniture Request Form should only be used by existing employees with existing space where improvements or modifications to furniture only are needed.  A Furniture Request is typically not necessary if any other request form has already been submitted.

Relocation Request

Use the Employee Relocation Request  to relocate or exchange work space within a department or stem as a one to one swap with minimal to no renovations.

 

For additional information on Space Requests, please refer to the Space Assignment Policy.

All Project Requests will be reviewed and approved by the Vice President of Finance and Administration.

For the Employee Relocation Checklist, please refer to:  https://financeadmin.lehigh.edu/controllerAny questions, please contact Facilities at infacpro@lehigh.edu